(for ICD – Institute for Communication & Dignity)
Last updated: December 2025
Introduction
We (ICD – Institute for Communication & Dignity) take the protection of your personal data very seriously.
This Privacy Policy explains what personal data we collect, how we process it, and what rights you have under the General Data Protection Regulation (GDPR).
By using this website, you agree to the collection and processing of your data in accordance with this policy.
Data Controller
ICD – Institute for Communication & Dignity
Address: [Insert your postal address]
Email: icd-institute@proton.de
Phone: [Optional]
3.0 Personal Data We Collect
We only collect personal data that is necessary to provide our online services.
This may include:
3.1 Data you actively provide
- Messages sent via our contact forms
- Emails sent directly to us
- Information you share when requesting support or consultation
- Data submitted when registering for events (if applicable)
3.2 Automatically collected data
When you visit this website, technical data may be collected automatically, such as:
- IP address (anonymized where possible)
- Browser type and version
- Time and date of access
- Referring website
- Pages visited on our site
This data is used exclusively for ensuring the website’s functionality and security.
3.3 Cookies
This website may use essential cookies that are required for operation.
We do not use tracking cookies unless explicitly stated and consented to.
Purpose of Data Processing
We process personal data only for the following purposes:
- To provide and maintain our website
- To respond to inquiries
- To provide accessible communication and support
- To fulfil legal obligations
- To improve our services and website performance
- To protect security and prevent misuse
We do not use your data for advertising or sell your data to third parties.
Legal Basis for Processing
We process your data based on:
- Art. 6(1)(a) GDPR — Consent, if you voluntarily provide data
- Art. 6(1)(b) GDPR — Contract performance, if your request relates to services
- Art. 6(1)(c) GDPR — Legal obligation, e.g., storage periods
- Art. 6(1)(f) GDPR — Legitimate interest, e.g., to assure website security
Data Storage & Deletion
We store your data only as long as necessary for the purposes described above or as required by law.
Criteria for retention include:
- Duration of communication or service request
- Legal archival periods
- Security requirements
After these periods, data is securely deleted.
Disclosure of Personal Data
We only share personal data when:
- You have given explicit consent
- It is legally required
- It is necessary to fulfil a service (e.g., hosting providers)
Our hosting provider processes data strictly according to GDPR requirements under a data processing agreement (DPA).
Data Processing by Third Parties
This website may use services from third-party providers, such as:
- Web hosting
- Security tools (e.g., firewall or anti-spam protection)
All third-party providers used by this website comply with GDPR regulations.
If you add services later (e.g., Google Analytics, newsletter tools, AI plugins), this Privacy Policy can be updated accordingly.
International Data Transfers
We strive to process all data within the European Union.
If third-party services transfer data outside the EU, such transfers are based on:
- Adequacy decisions by the European Commission
- Standard Contractual Clauses (SCCs)
Your Rights (Under GDPR)
You have the following rights regarding your personal data:
- Right of access (Art. 15 GDPR)
- Right to rectification (Art. 16 GDPR)
- Right to erasure – “Right to be forgotten” (Art. 17 GDPR)
- Right to restriction of processing (Art. 18 GDPR)
- Right to data portability (Art. 20 GDPR)
- Right to object (Art. 21 GDPR)
- Right to withdraw consent at any time (Art. 7 GDPR)
To exercise your rights, contact us at: icd-institute@proton.me
Contact Forms & Communication
If you use our contact forms or email us directly, we process your data solely to respond to your inquiry.
Your data will not be shared with third parties unless legally required.
Security
We implement technical and organisational measures to protect your data against:
- Loss or theft
- Unauthorised access
- Manipulation
- Destruction
However, no internet transmission is completely secure.
Changes to This Privacy Policy
We may update this policy to reflect changes in:
- Legal requirements
- Website functionality
- Data processing practices
The version published on this website always applies.
Contact
f you have questions about data protection, please contact us:
📧 icd-institute@proton.me
📍 Peter-Behrens-Weg 19 in 31535 Neustadt am Rübenberge